Sponsoring St Finians Football team

by Lee Porter 20. March 2019 10:17

CompanyControls is very proud to be sponsoring St Finian's Primary School Football team.  We hope to see them continue to be dominant on the football pitch while looking smart in their new kit.  Be great and have fun! 

Ad hoc Lists of employees

by Lee Porter 3. March 2019 17:38
A new type of Group has been added called Lists. This will let you create ad hoc lists of unrelated employees. There are many ways this can benefit your business, such as More...

Leave is in days OR hours

by Lee Porter 21. February 2019 16:08
You can now choose to show leave in either days or hours or both to your staff

Fixed days of leave

by Lee Porter 21. February 2019 16:06
A significant change has been made to keep the leave and leave years in days the same even after a change to the employees Working day figure. The Working day found on the employees work/edit page is used to determine how many hours are to be booked (on their work pattern) before a 'day' of leave is counted e.g. 7 hours. In the past when you changed the working day to fit a new work pattern it would change the days calculation and an adjustment had to be made to the leave year to reflect this. More...

New weekly email

by Lee Porter 14. January 2019 16:46
A new weekly email to all Client Admins and HR Admin Functionality Roles to highlight any staff with a Birthday, Work Anniversary or Probation end date in the upcoming week.

Custom Employee Fields

by Lee Porter 24. October 2018 11:08

Custom Fields can now be added to record imformation about your staff that is important to your business.

To make use of this valuable feature you should first turn it on by going to Admin > System Functionality > Set Functionality Required and tick 'Extra User Fields'.

Then you will want to add the new fields by going to Admin > System Functionality > Extras.  Here you can add the fields that you want.  There are 10 each of the following data types:

  • Title - text and headings to define sections 
  • Bit - a true/false option presented as a checkbox
  • Date - with date picker
  • Decimal - to 4 decimal places
  • Int - whole numbers
  • Varchar - short text
  • VarCharMax - multiple lines of text

Each extra field can be set to be completed by management only or management and the employee themselves.  The display order of each field can be controlled to suit your needs.  Client Admin access to these fields is People > Employee name > Extras and employees can find them at My details > Extras.

Features still to come include custom help files for each custom field, facility to build dropdown menus and a report to see the extra fields at a company level.

Document e-signatures and review

by Lee Porter 5. October 2018 12:48

A file can be uploaded, accessible by everyone in your Company such as your Company Handbooks or by an individual employee such as their Contract of employment.  Until now this was a library of files that the employee/HR could access for reference.  Any access they made was logged.

In addition to this you can now set that the employee is REQUIRED to read and/or accept them with a digital signature.  This might be amendments to their contract or new versions of an important Company document.  Any document that still needs read or signed will be highlighted on the employees Dashboard.  HR have access to a list of documents where these actions are still outstanding.

New way to add tasks

by Lee Porter 28. September 2018 16:15

You have always been able to add tasks to yourself, another employee or a group that can then be collected by an employe in that group or assigned by the manager.

We have now added a new way to add a task for everyone in the company, a task to everyone in one or more groups or a task for a selection of people.  Basically this means you can add one task to more than one person.  It might be to read the newly drafted Company Handbook or sign off a document or submit expenses.

To use the ToDo module it should be turned on in Admin > System Functionality > Set Functionality Required and the tasks can then be added by going to Actions > ToDo's > ToDo Menu. 

My Team Calendar

by Lee Porter 20. July 2018 18:10

A new report is available to all staff to review their groups Calendar and other groups they have an interest in (e.g. manager of a group).  The report can be found on the Dashboard or at Actions > Leave > My Team Calendar. 

Adding an employee with no email address

by Lee Porter 19. July 2018 17:26

When adding a new employee who will NOT be accessing the site, or you don't yet know their email address you can click on the 'Set as NoEmail' button to make the system add a pretend or temporary holding email address for them.  It will initially be set as NoEmail+ToBeCreated@ewassist.co.uk but this will change to NoEmail+surname.inital.lettersandnumbers@ewassist.co.uk once you add them.

You can make sure existing Employees who don't have an email address are set up correctly by going to their Work/Edit page and clicking the 'Set as NoEmail' button and clicking Submit.

This ensures that the email address is unique in our database and most importantly, if an email is inadvertently sent to this address it will arrive somewhere and not bounce.  Bounced emails tend to imply that the sender may be a spammer and with enough bounced email we may be listed as an email baddie.  This will make it harder for us to make sure you get the emails you expect to recieve. 

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